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Bid Number: Central Library 20629
Bid Title: Central Library Renovations
Category: Construction Projects
Status: Open


SEALED BIDS (hard copies) from qualified contractors shall be accepted at the Caroline County Central Library, 100 Market Street, Denton, Maryland, 21629, no later than 3:00 PM local time on Monday, August 22ndBids submitted after the designated time and date will be rejected and returned to the Bidder un-opened.


A list of the names (only) of bidders that submitted a bid will be transmitted by email to all parties that express an interest in the bid results before the due date and time that bids are received.


The scope of work under this contract is to provide Caroline County Public Library with construction services to perform renovations and alterations to the Central Library building located in Denton, in strict compliance with the solicitation and Bid Documents. The Caroline County Public Library is seeking to award the construction contract to a qualified building contractor with a minimum of (7) seven years’ experience in public library construction, renovation, and alterations.


Electronic, digital copies of the Bid Documents may be obtained from Gant Brunnett, Architects, 3100 Koppers Street, Suite 300, Baltimore, Maryland 21227 by submitting a request to Gant Brunnett, Architects through email, addressed to .


A pre-bid meeting (in-person) will be held at the project site at 11:00 AM, local time on

Thursday, July 28th at

Central Library 100 Market Street

Denton, Maryland 21629


Attendance at the pre-bid meeting is not mandatory but is strongly recommended. The intent of this conference is to clarify the bid documents that are intended for bidding purposes.


The project site will be available for CONTRACTOR/SUB WALK THROUGHS on the following dates and times:

Monday, August 1st from 1:00 PM -4:00 PM Tuesday, August 2nd from 9:00 AM-11:00 AM


Questions regarding the project should be submitted in writing and directed to the Project Manager, Connie Kumor, AIA, at . The deadline for questions is 5:00 pm local time on Monday, August 8th.


The Caroline County Public Library reserves the right, without qualification, to reject or accept any or all bids, or any portions thereof, when in their reasoned judgment indicates that the public will be better served thereby.




The Caroline County Public Library is accepting sealed bids to obtain professional services from Qualified Building Contractors to perform renovations and alterations to the Central Library building.



Bid Documents will be available starting at 10:00am local time on July 8th in electronic, PDF, digital copies only. Bid Documents may be obtained by bidders from Gant Brunnett Architects, Inc. by submitting a request through email to .



In order to receive consideration, make bids in strict accordance with the following:


  1. Use the forms provided, sign them properly, and fill out all items. Do not add words to the bid form. Unauthorized conditions, limitations, or provisions attached to the bid will be cause for rejection.


  1. Bids (one original hard copy) shall be submitted to Caroline County Public Library, 100 Market Street, Denton, MD 21629. BIDS WILL NOT BE RECEIVED AT ANY OTHER LOCATION. Bids must be received by no later than 3:00 PM local time, on August 22nd.


  1. The award procedure involves two stages of review. The first review will evaluate the qualifications of the Bidder, and the second will evaluate the price submitted by the bidder. The bid submitted by the Bidder shall be packaged in two separate sealed envelopes. One envelope shall be clearly labeled “TECHNICAL PROPOSAL”, and the other labeled “PRICE PROPOSAL” Both envelopes shall also be labeled with the Bidder’s name and address, and with the words “CAROLINE COUNTY CENTRAL LIBRARY RENOVATIONS AND ALTERATIONS”. Rubber band the two envelopes together. It is the sole responsibility of bidders to ensure their bids are received on time. Refer to the “Proposal Submission and Evaluation section 00 21 15” for additional bid submittal requirements and procedures.



This is a state-funded construction project covered by the State of Maryland Prevailing Wage Law. Bidders shall comply with the terms set forth by the Maryland Department of Labor for Prevailing Wage Rates. Bidders should refer to the Maryland Department of Labor’s website for additional information regarding current prevailing wage rates and compliance requirements.



All bids shall be accompanied by a Bid Security in the form of a certified check, or bid bond, made payable to the Caroline County Public Library, for the penal sum of not less than five (5) percent of the total bid amount submitted by the Bidder on the standard bidding form. Bid Security will be returned to all bidders upon completion of the Contract Award process, except for the successful bidder. Non-Performance or failure to sign the contract within ten (10) working days after award, or withdrawal of a bid offer prior to award, shall result in forfeiture of the Bid Security. Any Bid Security and related forms required must be executed and attached to the bid submittal. Include the executed bond in the PRICE PROPOSAL sealed envelope.



Section 00 21 13 - Page 2



Before submitting a bid, each bidder shall examine the Drawings carefully, read the Specifications and all other proposed Contract Documents, and visit the site of the Work. Prior to the bidding, each bidder shall fully inform himself or herself of existing conditions and limitations under which Work is to be performed and shall include in the bid a sum to cover the cost of items necessary to perform the Work as set forth in the proposed Contract Documents. No allowances will be made to a bidder because of lack of such examination or knowledge. The submission of a bid shall signify that the Bidder has made such examination.



Changes to bid documents shall be made only in writing by the Caroline County Public Library, and copies will be emailed to all known prospective bidders. The Caroline County Library assumes no responsibility for verbal instructions or interpretations. The bid documents contain the provisions required for the contract. Information obtained from an officer, agent, or employee of the Library or any other person shall not affect the risks or obligations assumed by the bidders or relieve him of fulfilling any of the conditions of the contract.


No Addenda will be issued later than five (5) days prior to the date for receipt of bid, except an Addendum withdrawing the request for bids or one which includes postponement of the date for receipts of bids.



If any entity contemplating submitting a bid for the Work of this Contract are in doubt as to the true meaning of any part of the proposed Bid Documents, they may address their questions to the Architect, Gant Brunnett Architects, Inc., via e-mail to .


The deadline for submission of questions during the bid period is 5:00 PM local time on August 8th.



The material, products, and equipment described in the bidding documents established a standard of required function, dimension, appearance, and equality to be met by any proposed substitution. No substitutions will be considered prior to receipt of the bids unless a written request for approval has been received at least ten (10) days prior to the receipt of bids. Each such request shall include the name of material or equipment for which it is to be substituted along with a complete description of the proposed substitute including drawings, cuts, performance, test data, and any other information necessary for evaluation.



    1. Bidders may withdraw their bids, either personally or in writing, at any time prior to the scheduled time for opening bids.


  1. Bidders may not withdraw their bid for a period of sixty (60) calendar days after the date set for opening thereof, and bids shall be subject to acceptance by the Caroline County Public Library during this period.


  1. AWARD

The Contract, if awarded, will be awarded to the responsible bidder who has proposed the best offer as determined by the Owner, at the sole discretion of the Owner, and subject to the Owner's right to reject any or all bids, to waive informality and irregularity in the bids and in the bidding, and to negotiate with any of the bidders.







One of the County goals is to keep Caroline County tax dollars in Caroline County, while ensuring that we secure the best possible value for our taxpayers. When we receive comparable bids, we may give preference to local firms.


The Caroline County Public Library reserves the right to show preference to local bidders to the purchase or lease of goods, services, and construction. The amount of preference shall not exceed five (5) percent in purchase up to or equaling $100,000 and two and one half (2.5) percent in purchases greater than $100,000. Any In-County Bidder in default on payment of any County or State tax shall not be eligible to receive preference until all taxes are paid.



    1. The Form of Agreement the successful bidder will be required to execute is AIA Document A101 Standard Form of Agreement Between Owner and Contractor, as amended.


  1. The bidder to whom the Contract is awarded shall, within ten (10) calendar days after notice of award and receipt of Agreement forms from the Owner, sign and deliver required copies to the Caroline County Public Library.


  1. At or prior to delivery of the signed Agreement, the bidder to whom the Contract is awarded shall deliver to the Caroline County Public Library those Certificates of Insurance the Contract Documents require.


  1. Interpretations of or corrections to the Bid Documents will be made only by Addendum and will be e-mailed to each bidder of record. The Owner will not be responsible for any other explanations or interpretations of the proposed Contract Documents.



The successful bidder will be required to furnish a Performance and Payment Bond in the amount of one hundred percent (100%) of the bid price. The successful bidder shall be required to furnish the bond at the time of the execution of the contract. Attorney’s in-fact who sign bid bonds or performance bids must provide with each bond, a certified and effective dated copy of their Power of Attorney. The bidder to whom the contract is awarded will be required to execute the contract and obtain the requisite bonds with ten (10) calendar days from the date when Notice to Award is delivered by the Library to the bidder.



The Work of this Contract is to be substantially complete not more than three hundred (300) consecutive calendar days from the start date indicated in the Notice to Proceed that will be issued to the Contractor by the Caroline County Library System.


Liquidated damages in the amount of One Thousand dollars ($1,000.00) will be assessed for each calendar day by which this completion date is exceeded.



The selected vendor shall guarantee all work and materials, for a period of two years from the date of substantial completion. Should any problem determined to be caused by workmanship, the cost of resolution will be the sole responsibility of the Contractor.



The County is an equal opportunity employer. The County complies with Title VI of the Civil



Section 00 21 13 - Page 4 Rights Act of 1964, which provides that no person shall be denied on the grounds of race, color, or national origin, be excluded from, be denied the benefits of, or discriminated against under any program or activity receiving Federal financial assistance. Each bidder shall verify through execution of the bid form that they do not discriminate based on race, color, creed, religion, gender, age, lawful sexual orientation, material status, national origin, or any other basis

generally prohibited by and federal, state, or local laws, rule, or regulation.



By submitting a bid in response hereto, the bidder acknowledges that it is familiar with the County’s Code of Ethics, CPLL, Chapter 33, and certifies that it has no knowledge of any violation of that Chapter, that it has no knowledge of any conflict of interest which may exist or arise under Chapter 33 if the bidder is awarded a contract, and that it has not given any gift (as that term is defined in Chapter 33) to anyone who has or may participate in the awarding of this contract or the management or supervision thereof.



On August 15, 1995, the County adopted the “Caroline County Government Substance Abuse Policy” designated Resolution #95-015 and recorded in the Clerk’s Office at Caroline County in Liber 2, Pages 961,962,963. This policy MUST be strictly adhered to. Prospective bidders are cautioned to make themselves familiar with the policy.


Bidders must state on the “Standard Bid Form” whether you have a drug abuse program in effect.



Prior to execution of this contract a “Certificate of Insurance” indicating it carries the specified insurances in the amount specified below. Coverages shall be maintained throughout the term of the contract.


Required Coverages:


  • General Liability – Minimum $1,000.000.


  • Workers’ Compensation Insurance as required as law.


  • Comprehensive Liability Insurance with minimum limits of $1,000,000 per person

$2,000,000 per occurrence. Policy shall include the broad form of Comprehensive General Liability Endorsement or its equivalent.


All required coverages shall include and specifically name the County as an additional insured and loss payee with respect to all operations under the contract.


The successful bidder shall furnish the County any up-to-date certificates of insurance stating the requirements listed above at contract implementation.



By submitting and signing a proposal, each bidder hereby certifies that it does not, and if awarded the contract, will not during the performance of the contract, employ illegal workers or otherwise.



The mailing of bid solicitations (notices) to incumbent and/or potential vendors of goods and services is a courtesy extended by the County, as well as a method for generating interest among vendors. For purposes of bidding opportunities, generally, interested vendors should rely on the public notices published in the newspapers, E-Maryland marketplace and of general circulation in Caroline County.



Section 00 21 13 - Page 5





All first-time successful bidders doing business with Caroline County Public Library must complete the standard “Federal Taxpayer Identification Certificates W-9”.



The Contractor shall indemnify and hold harmless The Caroline County Public Library System, and its officials, employees and agents from and against any and all liabilities, judgements, settlements, losses, costs or charges (including attorney’s fees) incurred by the County or any of its officials, employees or agents as a result of any claim, demand action or suit relating to any bodily injury (including death), loss or property damage caused by, or arising out of related to or associated with any act omission or default of the Contractor, its employees or subcontractors, in the performance of or in connection with, any work required contemplated or performed under the contract.



Addendum #1

Publication Date/Time:
7/5/2022 10:00 AM
Closing Date/Time:
8/22/2022 3:00 PM
Submittal Information:
Pre-bid Meeting:
July 28, 2022 at 11:00 AM

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